Vehicle Maintenance Log

A vehicle is considered as one of the most precious assets one can have. A tip-top condition, as well as the shape of the vehicle, is very important for the safety of the driver. It is also very important for those who want the vehicle to function properly.

A properly functioning vehicle can only be obtained if you have maintained it well over the course of time. For providing maintenance services to your vehicle in an organized way, the use of vehicle maintenance log is recommended.

What is vehicle maintenance log?

It is a document which is used to keep track of all the maintenance services that are provided to the vehicle. The log records everything about the maintenance service.

The vehicle owner is not required to remember maintenance details such as date, cost etc. when he has a log to use.

Benefits of vehicle maintenance log:

This log is very beneficial for those who are super busy in their life and want to provide good maintenance services to the vehicle at the same time. Some of the key benefits of this log are:

  1. It helps the vehicle owner keep track of all the maintenance related services that have been provided to the vehicle. Next servicing of the vehicle is done after viewing the previous record.
  2. Vehicle log enables the owner of the vehicle to maintain the condition of the vehicle. A well-maintained vehicle can be sold out at a very good price.
  3. You can check the performance of the vehicle under high-speed, high-pressure and many other scenarios.
  4. Anyone who is involved in the professional setting of the vehicle can use this log to ensure that the vehicle is in good condition. A vehicle with several flaws can compromise lives of several people. It is therefore important to have a look at the log to see the history of the vehicle.
  5. If you want to know how much you have spent on the servicing of the vehicle, you can consult the vehicle maintenance log as it records everything including the cost of service.

Vehicle maintenance log template


[For Excel: xlsx & Polaris Office] [Size: 20.0 KB]


[OpenDocument Spreadsheet .ods] [Size: 12 KB]

How to use this template?

First of all download this template in your local computer and open it using MS Excel software. You will see the file open on your computer having the same layout as shown above.

This template is designed to keep maintenance record of two vehicles at the same time. If you have two vehicles in your use then the default settings are already done for you. However, if you possess only one vehicle still the template is for your use. In this case, simply ignore the values for VEHICLE 2 in the list.

Now get started with the things. Write vehicle(s) name(s) you possess at the place given after the heading. For your convenience, we have already written HONDA and TOYOTA as a sample. You must write the exact name of the vehicle you own.

Do not alter any other value(s) as some of them contain formulas. At the top, you will see all the maintenance expense for each vehicle being added up for you.

Let say you get your vehicle repaired on 23/03/2019 so you will input all the relevant details of the repair for this date. This relevant detail is the AMOUNT that cost you for the repair. In case you have two vehicles you can select the vehicle from the drop-down in the VEHICLE column and where you get this vehicle repaired along with the description. In the last column don’t forget to add some important notes for this repair.

In this way, you can keep a record of all the maintenance done for your vehicle. Don’t forget to save the file after you make all the changes.

Hope this vehicle maintenance template for MS Excel will help you to keep the record of maintenance of your vehicle in an easy & comprehensive way. Write to us if you think we need to improve this template for better use. Thank you!


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