It is a considerable task preparing a wedding as so much is involved. Everything must be done perfectly so this special day can be remembered positively. Planning decorations, seating, food, dresses, entertainment, etc is important. A wedding must be planned carefully so the process does not become overwhelming.
It is important to handle wedding invitations carefully so you do not forget to invite anyone. You need to know who will attend to make arrangements accordingly. A document that you will find helpful here is a wedding invitation tracker.
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What is a wedding invitation tracker?
The tracker notes details about the guests one wants to invite to their wedding. It lets you arrange your guest list so that invites can be sent to all guests and so that you can know how many people will be attending the event.
The tracker will note down the names of all guests along with whether an invitation has been sent to these people. It will state how many people are attending. Other details about guests, such as their relation to the bride or groom, will be noted. Contact details about the guest will also be stated.
If you want to make this tracker, do it in a way that will be simple to fill in and get details related to your wedding guests. It should not be confusing, so you should consult it. The following tips are important to know when making this tracker:
- Use Microsoft Excel to work so that the information can be included in a table, and you can calculate how many guests attend, for instance.
- A place that notes down the name of the bride and groom can be present. You can have an area that states the date of the wedding. The information can be added to a table. You can decorate the tracker elegantly by including an image related to weddings, such as rings.
Data Entry
The table needs to have a column for guest names so that the guests’ names can be noted under it. A column for sent will state whether an invitation has been sent to the particular guest. A column for RSVP can be included so you can know which guests have RSVP. A column for the party will state how many people will be coming with the specific guest.
You can have a column for guests that notes down who the guest is related to, i.e. the bride or the groom. A relation column will state the guest’s relation with the bride or groom, such as a sister, friend, colleague, etc. A column for address will note down the guest’s address so that you know where to send the invitation.
You can have a column for the contact number so that the guest’s contact number can be noted. You can then calculate how many guests will attend the wedding, will not participate, and how many responses are outstanding.
Monitor invitation cards so that no one misses the event
The tracker is important as it helps one monitor invitation cards so all guests can get their invite in time. It helps the bride and groom not forget to invite anyone important to their wedding, as all guests will be noted down.
You can keep proper track of guests invited when their names, addresses, and contact details are included on the tracker. You can handle RSVP responses and know how many guests will attend the wedding.
This will help you arrange seating better. You can even arrange food and beverages accordingly so that you do not end up with a shortage or even with buying much more than needed. In this way, you will be able to manage your wedding better without wasting money by making arrangements for people who cannot attend it.
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